Deadlines for Geography modules are available from the Moodle pages for each module. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Q!GQe#8! Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. /Tx BMC Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. how to apply for extenuating circumstances ucl. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Is the claim supported by appropriate evidence? You can submit a self-certified EC to cover any assessments (including exams) falling within that period. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. We are improving our three campuses for people to study, work and live. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Your evidence will need to cover the full period for which you are requesting mitigation. uM*\)+(. This step-by-step guide will clarify how to do that. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. You can find a guide to submitting your claim on Portico on the UCL website. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Etymology If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. SeeSection 2.7: Self-Certification. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). We may be able to support you better through the wider Student Support Framework. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. We provide opportunities for 300 staff and have an annual turnover of more . Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. You should receive a response withinone week of submitting the request for review. Self-Certified claims must be submitted before the assessment deadline/ date. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream If you can imagine it, theres probably a society for it. You should receive a response withinone week of submitting the request for review. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. What qualifies for extenuating circumstances? Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Appendices should be kept to a minimum and should not be used to get round the word limit. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Step 2: gather the relevant evidence for your application. No. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. All coursework, projects and dissertations must be submitted. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Make sure that the date you have requested is allowed under the claim type you are submitting. If your evidence isnt written in English, you must provide a notarised translation. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Usually, you apply through your subjects department. You can still submit an EC as long as its before your formal results are published at the exam board. EMC mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. dissertations refer to the dissertation handbook for specific guidance). However, you have the right to appeal your results via theAcademic Appeals Procedure. What would you like the Union to do? Victim of crime :Police/crime report - a crime number alone isnotacceptable. You can self-certify for ECs within certain conditions. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your evidence within FOUR WEEKS of submitting your EC. We should, in these circumstances, be able to get back to you within 10 days. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. You will also be notified of the outcome of your claim via Portico. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Ifyou are still unhappy after the review, you. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Compiling the relevant documents and information can help speed your application along. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. before 12.00 noon on the due date. /Tx BMC Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. EMC Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. We live by four promises. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY there will be no penalty for submitting late). If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. All IOE EC requests are considered by the IOE EC panel. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. EMC After that, it is your work, and we normally see it only in our capacity as examiners. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. If you can find evidence, its a good idea to apply for conventional ECs. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: EMC These are referred to as extenuating circumstances. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. Letter from your doctor or medical practitioner). endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream For further information on Extenuating Circumstances, please visit the UCL Academic Manual. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If youre struggling with situations beyond your control, extenuating circumstances could help. The Student Disability website has further information there. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. . We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Theywontusually accept things such as viruses, disk corruption, printer problems etc. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Extension approved? See Section 2.9: If you miss the deadline for EC claims. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If you do not submit the requested evidence, your claim will normally be rejected. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. These include: If you think you fall into the first bracket of situations, you should escalate your application. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Well keep you active in a way that works for you. Although we encourage you to discuss coursework with others, the final product must be your own work. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. EMC Short-term support for illness, bereavement or other unexpected emergencies. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream After youve applied, youll need to wait for the decision. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. butler county election office phone number / . Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. This may affect the type of mitigation that is available to you. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. All coursework should be submitted by 12.00 noon on the stated deadline. Coursework and project submissions dates are all available on the Moodle pages for each module. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. 'Extenuating Circumstances' are events that are . It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Step 3: submit your application. Non-IOE students should refer to their own faculties for EC advice. University Way HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. This is synonymous with "mitigating," or "exceptional" circumstances. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. UCL is yours, soshape it. Please avoid sending photographs that you think illustrate your condition. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor.